OFFICE ASSISTANT — [HCM] – OFFICE ASSISTANT — English

I. JOB DESCRIPTION — [HCM] – OFFICE ASSISTANT — English

1. Office Administration

• Reception: Organize and coordinate work schedules and meetings; welcome and assist clients and visitors.
• Document Management: Manage records, contracts, official correspondence, internal and project-related documents, as well as incoming and outgoing mail.
• Office Administration: Maintain the office environment and facilities; monitor and distribute office supplies; oversee utilities, cleaning services, greenery, office assets, and equipment; propose purchases when necessary and process related office expense payments.
• Travel & Service Arrangements: Manage and coordinate bookings for flights, hotels, transportation, visa applications, and other business travel services.
• Internal Events: Participate in organizing company programs, events, conferences, and internal activities.

2. Recruitment & Human Resources

• Handle recruitment for positions at the Ho Chi Minh City office and other positions as requested by the Department Head.
• Post job vacancies, screen applications, schedule interviews, and follow up on recruitment results.
• Manage employee records, labor contracts, and attendance tracking.
• Handle social insurance administration and KPI-related tasks as requested by the Department Head.

3. Project Support & Customer Care

• Prepare project-related documentation, including contracts, acceptance documents, payment documents, and other relevant paperwork.
• Monitor documentation progress and coordinate with relevant departments.
• Receive, assist, and support clients; provide basic information and forward inquiries to the appropriate departments.
• Prepare and submit periodic reports as required by the Direct Manager.
• Perform other duties as assigned by the HR & Administration Manager and the Board of Management.

II. JOB REQUIREMENTS

• Bachelor’s degree in Office Administration, Human Resources Management, Foreign Languages, or a related field.
• At least 2 years of experience in Human Resources & Administration or Secretarial roles at a foreign company.
• Proficiency in all four English skills (Listening, Speaking, Reading, and Writing), with an IELTS score of 6.5 or above, or an equivalent qualification.
• Proficiency in Microsoft Office and Canva.
• Presentable appearance, a polished personal style, and good aesthetic sense.
• Energetic, proactive, detail-oriented, and highly responsible.
• Strong communication and organizational skills, with the ability to handle situations flexibly and effectively.
• Ability to work well under pressure.

III. BENEFITS

1. Professional, Open & Creative Working Environment

• Work alongside creative, supportive, and collaborative colleagues.
• Be part of an inclusive workplace that respects diverse perspectives and encourages open communication.
• Experience a strong learning culture that supports continuous personal and professional growth.

2. Career & Personal Development

• Receive career guidance, mentoring, and development support through a structured career path, with opportunities for both professional specialization and management advancement.
• Receive guidance and support in achieving individual, team, and organizational goals.
• Be empowered to take ownership of responsibilities and make meaningful contributions.
• Receive financial support and opportunities to participate in professional training programs and courses in Vietnam and abroad. Employees may also have opportunities to work on international projects.

3. Exclusive Benefits for TAJers

• Base Salary: VND 12–15 million per month (total annual income equivalent to 14–16 months of salary).
• 13th-month salary bonus, Lunar New Year bonus, and public holiday bonuses.
• Salary Review: Every 6 months during the first year and annually from the second year onward.
• Seniority Bonus: VND 50 million upon completing 5 years of service; VND 100 million upon completing 10 years of service.
• Annual & Special Leave: 12 days of annual leave in accordance with company policy, with one additional day granted for every 5 years of service. In addition, TAJers are entitled to special extended leave of 14 consecutive days after 2 years of service and 30 consecutive days after 5 years of service to rest and recharge.
• Training Allowance: Up to VND 7 million per year for professional training and development.
• Healthcare Benefits: Health insurance coverage with an inpatient benefit limit of VND 80 million per year.

4. Additional Benefits

• Personal and family welfare benefits in accordance with company policies.
• Annual domestic and international company trips.
• Full statutory benefits in accordance with Vietnamese labor laws, including periodic health check-ups, health insurance, social insurance, and unemployment insurance.

TAJ Viet Nam sincerely appreciates your interest in this position. Due to the high volume of applications, only shortlisted candidates who meet our requirements will be contacted.