HR & ADMIN – OFFICE ASSISTANT — [HCM] – HR & ADMIN – OFFICE ASSISTANT — English

I. JOB PURPOSE — [HCM] – HR & ADMIN – OFFICE ASSISTANT — English

At TAJ, the HR & Admin – Office Assistant is more than an administrator—you are a key operational supporter, a reliable coordinator, and a bridge connecting internal teams, project stakeholders, and customers. You will support the day-to-day operations of the office across administration, human resources, accounting and payments, project documentation, and customer service. By combining organizational skills with attention to detail and proactive coordination, you help manage office resources, support recruitment and personnel administration, process relevant invoices and payment documents, track project paperwork, and ensure smooth daily operations.

II. KEY RESPONSIBILITIES

1. Office Administration

• Manage records, documents, contracts, official correspondence, internal documents, and project documents.
• Monitor and manage office assets and equipment; propose purchases when necessary.
• Organize and arrange work schedules and meeting schedules, and welcome clients.
• Participate in organizing the Company’s programs, events, conferences, and activities.
• Support ad hoc administrative tasks as requested by the Board of Management.

2. Recruitment and Human Resources

• Assist with posting recruitment advertisements, screening applications, and contacting candidates.
• Coordinate interview scheduling and follow up on recruitment results.
• Assist in managing personnel records, labor contracts, and attendance tracking.

3. Accounting and Payments

• Make payments for office expenses and other expenses within the assigned scope of responsibility.
• Check and compile supporting documents and invoices related to the Company’s operations and projects.

4. Project Coordination and Customer Service

• Prepare project-related documents and paperwork (contracts, acceptance documents, payment documents, etc.).
• Track document progress and coordinate with relevant departments.
• Receive, assist, and provide customer service; answer basic inquiries and forward requests to the appropriate department.

III. JOB REQUIREMENTS

• A Bachelor’s degree in Accounting, Economics, Communications, Foreign Languages, or an equivalent field.
• At least 2 years of experience in Human Resources and Administration, Accounting, or as a Secretary for a foreign company.
• Proficiency in all four English skills, with an IELTS score of 6.5 or above, or equivalent.
• Proficiency in Microsoft Office and Canva.
• A proactive, careful, and responsible working attitude.
• Good communication skills, with the ability to organize work and handle situations flexibly.
• Ability to work under high pressure.

IV. TOTAL REWARDS

1. Financial Recognition & Growth

• Fixed salary: 12 – 15 million VND ++, negotiable based on ability (excluding project bonuses)
• Fast-Track Reviews: Salary evaluation every 6 months for the 1st year, then annually.
• Global Exposure: Direct opportunities to lead and join international projects.

2. Exclusive Perks for TAJers

• Rejuvenation Leave: 12 annual leave days (+1 day every 5 years). Special milestone: 14-day and 30-day consecutive paid leave at the 2-year and 5-year marks.
• Tenure Bonus: VND 50,000,000 for 5 years; VND 100,000,000 for 10 years of service.
• Premium Healthcare: Company-wide UIC insurance.
• Annual Rewards: 13th-month salary, festive bonuses, and milestone allowances.

3. Culture & Daily Well-being

• Inspiring Culture: Creative, open workspace with a strong learning and development focus.
• Daily Lunch: Fully covered at VND 50,000/day at the Company’s restaurant.
• Daily Perks: Free seasonal fruits, tea, and premium coffee.
• Company Trips: Annual domestic and international travel.
• Training Allowance: Annual educational sponsorship up to VND 7,000,000/year.
• Full Protection: Full Vietnam Labor Law compliance and annual executive health check-ups.

TAJ Viet Nam sincerely appreciates your interest in this position. Due to the high volume of applications, only shortlisted candidates will be contacted